Enrolment

How do I enrol

ONLINE enrolment involves three simple steps. You will not have to come to our office in person.

1. Enrol via our web portal

If you want to enrol in a programme with unrestricted admission, please enter your personal details on the input screens. Once you have entered all the required information, you will be able to print out your completed application for enrolment.

If you want to enrol in a restricted admission programme, you will be able to print out your application for enrolment straight away (you already entered your details when you applied for admission).

2. Print out and post your application for enrolment

Please print out your application for enrolment and return it to the University of Würzburg together with the required documents (see printout for address and list of required documents).

If you are underage at the time you submit your application for enrolment, please make sure your parents/legal guardians also sign the document. Information for underage university students ans their parents

3. Pay your semester fees

Please transfer  your semester fees to the account of the University of Würzburg.

Done!

After successful enrolment you will receive an email with your Studmail address. If you did not receive the email, please check your spam folder. You may also have to adjust the settings for deleting spam emails first!

You will receive all further information (including the two welcome mails for enrolment) from us at this new address.

What documents will I have to submit together with my application for enrolment?

Please submit the documents listed below together with your application for enrolment. The list of required documents can also be found on the printout of your application for enrolment.

1. Printout of your application for enrolment

2. Certificate of higher education entrance qualification (Abitur etc.)

Complete (certified) copy. If you already submitted a certified copy to the University of Würzburg (not to hochschulstart.de) when you applied for admission to a restricted admission degree programme, you will not have to submit another one.

If you are not holding a general higher education entrance qualification, please make sure you read the information on higher education entrance qualifications. For foreign educational certificates, the instructions for submitting the VPD must be observed.

3. Photocopy of your ID or passport

You can (and should) black out information that is not required for identification purposes, in particular access and serial numbers.

4. Notification of health insurance status

Since 01.01.2022, the notification of your health insurance status is made directly by your statutory health insurance company. You only need to inform your health insurance company that you intend to enrol at the University of Würzburg. The health insurance company will then take care of everything else for you.

Important: Privately insured persons and persons who have health insurance abroad also need this notification.

Please also make sure you have read the information on student health insurance.

5. Aptitude test

if you want to enrol in a teaching degree programme (Gymnasium, Realschule, Mittelschule, or Grundschule) in Kunstpädagogik (Art Pedagogy), Musikpädagogik (Science of Music Education), Sport (Physical Education), or Musik (Music)

6. Proof of having paid your semester fees

(e. g. photocopy of bank transfer form or bank statement)

Click bank details for our bank details and more information.

7. Letter of admission

if you want to enrol in a restricted admission degree programme, a Master's programme, or a doctoral programme

8. Where required, please also submit:

• Proofs of periods of study in other programmes (e. g. degree progress record (Studienbuch), enrolment certificate, disenrolment certificate, confirmation of periods of study, master data sheet, etc.), required from applicants who have been enrolled at a higher education institution in Germany before

• Certificate of final examinations successfully completed at higher education institutions (complete [certified] copies - certificate and diploma)

• Proof of sufficient knowledge of the German language (Deutsche Sprachprüfung für den Hochschulzugang (German language test for university admission, DSH), Test Deutsch als Fremdsprache (test of German as a foreign language, testDaF), etc.), required from applicants who obtained their higher education entrance qualification at a non-German-speaking institution (as a rule, this includes German nationals)

Click "German Language" for more information.

If you are not a German national, please also submit:

• Passport with valid residence permit

Once the enrolment process has been successfully completed, three confirmation emails will be sent to the address you indicated in your documents. You will need these emails to activate your JMU account and student ID card. If you did not receive these emails, please check your spam folder. You might have to disable auto-deletion of spam messages.

How long will it take for my application for enrolment to be processed?

We will process your application as quickly as possible.

We receive more than 4,000 applications for enrolment, and, in the interest of fairness, we do not offer preferential treatment. Please bear in mind that all applicants are waiting for their applications to be processed. If we offered a ‘fast track’ service for some applicants, others would have to wait longer, and this would be unfair.

We only give preferential treatment to applications for enrolment in restricted admission degree programmes. This is due to the fact that there are fixed deadlines to be met in admission procedures.

We process all applications for enrolment in the order of receipt (the order is determined solely by the date an application was stamped ‘received’). We do not give preferential treatment to applications that were handed in in person but rather stamp them ‘received’ and place them in the pile of applications.

Please allow about two to three weeks from the date of receipt for us to process your application for enrolment - the exact time needed will vary according to the number of applications we have received. It will usually take longer to process incomplete applications that require us to check back with applicants.
 
If you have not received a message from the University of Würzburg by four weeks after you submitted your application, you can send an email to studierendenkanzlei@uni-wuerzburg.de asking when you can expect to hear back from us. To avoid unnecessary delay in the processing of applications, please do not contact us earlier to enquire about your application for enrolment.